claw3d/docs/office_sys/bulletin-board-spec.md

Bulletin Board Spec

First concrete office-system feature for Claw3D.

Goal

Add a shared bulletin board inside the office that acts as the visible coordination surface for:

• goals
• announcements
• blockers
• handoff notes
• standup outcomes
• lightweight task cards

This should be the first step toward making Claw3D a real agent operations environment instead of only a gateway visualizer.

Product Position

The bulletin board is not a replacement for the existing task board or Kanban views.

It is the office-native layer above them.

Think of it as:

• the most important things the office should see right now
• the shared memory wall
• the in-world coordination surface

Why This Feature First

This is the best first office-system feature because it is:

• easy to understand
• visually natural in the office
• useful even before deeper simulation systems exist
• compatible with all backends
• able to reuse existing task and standup signals

It also creates a clean landing zone for future systems:

• whiteboards
• meeting summaries
• QA queues
• hierarchy / department routing
• shared office memory

Primary Use Cases

Shared Goals

Examples:

• "Ship Hermes adapter support"
• "Fix production bug in standup flow"
• "Prepare Friday release review"

Announcements

Examples:

• "Hermes provider smoke test passed"
• "Build is blocked on QA"
• "Meeting starts in 5 minutes"

Blockers

Examples:

• "Gateway auth broken on staging"
• "Agent Alice waiting on review"
• "No provider token configured"

Handoffs

Examples:

• "Backend done, hand off to QA"
• "Needs design signoff"
• "Waiting for owner approval"

Meeting Output

Examples:

• standup summary
• decisions made
• next actions
• active speaker queue

V1 Scope

V1 should stay intentionally small.

The board should support a few card types and simple interactions, not a full project-management suite.

Card Types

Initial types:

• goal
• announcement
• blocker
• handoff
• meeting_note

Card Fields

Minimum shape:

type BulletinBoardCardType =
  | "goal"
  | "announcement"
  | "blocker"
  | "handoff"
  | "meeting_note";

type BulletinBoardCard = {
  id: string;
  type: BulletinBoardCardType;
  title: string;
  body: string;
  createdAt: string;
  updatedAt: string;
  authorType: "human" | "agent" | "system";
  authorId?: string | null;
  authorName?: string | null;
  agentId?: string | null;
  sessionKey?: string | null;
  taskId?: string | null;
  pinned: boolean;
  archived: boolean;
  priority?: "low" | "normal" | "high";
  tags?: string[];
};

Basic Interactions

V1 interactions:

• create card
• edit card
• pin/unpin card
• archive/unarchive card
• filter by type
• filter by author
• open linked session or linked agent

No drag-and-drop lane system is required for V1.

Visual Design

The bulletin board should feel like a wall-mounted coordination surface inside the office.

Possible visual forms:

• cork board
• notice board
• sprint wall
• pinboard with index cards / sticky notes

The in-world object should have:

• a visible prop in the retro office
• a click target
• an immersive detail panel when opened

It should feel distinct from the existing Kanban board.

Suggested difference:

• Kanban = detailed task workflow
• Bulletin board = office-wide signal surface

Information Hierarchy

At a glance, the board should answer:

1. What is the office trying to do?
2. What is blocked?
3. What changed recently?
4. What needs a human to notice?

Recommended layout:

• pinned cards first
• blockers prominently visible
• recent announcements grouped together
• meeting notes grouped separately

Integration Points

The feature should hook into systems Claw3D already has.

Task Board / Kanban

Use the bulletin board as a summary layer over the task board, not a duplicate.

Examples:

• show a pinned goal card that links into Kanban
• create blocker cards when a task enters a blocked state
• create handoff cards when work moves between agents or departments

Standup System

The standup system already exists.

Use it to populate:

• current meeting announcement
• summary card after standup completes
• follow-up note cards for unresolved blockers

Agent Sessions

Cards should be linkable to:

• an agent
• a session key
• a run or task where applicable

That lets the user jump from "office signal" to "underlying conversation or task".

Runtime-Neutral Backends

The board must not depend on OpenClaw-specific methods.

It should operate off:

• Claw3D state
• local persisted office data
• optional provider metadata when available

That keeps it usable with:

• OpenClaw
• Hermes
• Vera
• Demo mode

Storage Model

V1 storage should be local office data persisted through the same Studio settings path used by other office preferences.

Suggested storage location:

• studio office settings keyed by gateway URL

Example shape:

type OfficePreference = {
  bulletinBoard?: {
    cards: BulletinBoardCard[];
    updatedAt?: string;
  };
};

Why:

• matches existing office preference patterns
• backend-neutral
• fast to implement
• easy to migrate later

Authoring Rules

Cards may be created by:

• human user
• agent action
• system automation

Recommended rules:

• human cards should always be editable
• system cards can be archived but not freely mutated
• agent cards should show authorship clearly

That keeps provenance visible without overcomplicating the model.

V1 Automation

Useful automations to add early:

• create a meeting note card after standup
• create a blocker card from explicit blocked-state flows
• create announcement cards for major office events

Keep automation conservative.

The board should not flood itself with noise.

UI Surfaces

In-World Object

Add a dedicated bulletin board prop to the office layout.

It should:

• be visible from the main office floor
• support hover/click affordance
• open an immersive board panel

Sidebar / Panel Access

Also add a panel entry for cases where the user wants quick access without camera movement.

Possible placement:

• HQ sidebar tab
• office control panel

Agent Interaction

Optional for V1:

• agents can approach the board during meetings or handoffs
• pinned cards can be reflected in ambient office behavior

This is useful but not required for first delivery.

Out of Scope For V1

Do not include these initially:

• full Kanban replacement
• freehand drawing
• multiplayer collaborative editing
• complicated permission lattice
• department-specific boards
• heavy simulation logic
• arbitrary external integrations

Those belong in later systems.

Implementation Strategy

Recommended order:

1. Define board card types and storage schema.
2. Add persisted board data to office settings.
3. Add a simple board panel UI.
4. Add in-world bulletin board prop and open interaction.
5. Connect standup summary output.
6. Add simple blocker / announcement automation.

Existing Code Seams

This feature should likely align with:

• task board state and controller logic in src/features/office/tasks
• standup flows in src/features/office/hooks/useOfficeStandupController.ts
• office settings persistence
• retro office object interaction in src/features/retro-office/RetroOffice3D.tsx
• furniture/object definitions in src/features/retro-office/objects

This is intentional.

The bulletin board should reuse existing office mechanics where possible.

Success Criteria

V1 is successful if:

• the user can open the board from inside the office
• the board shows office-relevant cards, not just generic notes
• standup or blocker information can appear on the board
• cards can link back into agents/sessions/tasks
• the system works with Hermes, OpenClaw, and demo mode

Future Extensions

Once V1 is stable, this can grow into:

• department boards
• QA wall
• release wall
• meeting room whiteboard handoff
• agent-authored summaries
• office-wide historical archive
• team-specific bulletin surfaces

Summary

The bulletin board should become the first shared memory surface inside Claw3D.

It is the clearest next step toward making the office itself the product.